Financial records and statutory archive, organised by period and ready on demand.
Statutory documents are the ones you rarely open and absolutely must produce: balance sheets, GST filings, tax records, board and secretarial papers. Abscode organises them by period, retains them to your policy, and makes any year's file a single lookup when an auditor or the tax office asks.
An archive that is merely stored is not enough
Statutory records accumulate year after year and get filed by whoever closed the books that period, in whatever structure made sense at the time. Years later, when a tax notice, a due-diligence request or a statutory audit asks for a specific year's documents, the archive is a maze, and the retention clock nobody was tracking may already have created a gap.
These documents carry legal retention obligations and hard deadlines. An archive that is merely stored is not enough, it has to be organised by period and reliably retrievable.
Every period is a record, produced on demand as a complete file
Financial and statutory documents are organised by period, so each year, quarter or month holds its own file and nothing is left to whichever structure last made sense.
Organise by period
Each financial year, quarter or month is a record, holding its balance sheet, GST filings, tax records and statutory documents together in one place.
File each document against its period
Documents are captured against the period they belong to, read and verified against their document type, so the file for a year builds up correctly as the period closes.
Retain to your policy
Each document type is retained for the duration you set, and the retention clock is watched for you rather than left to whoever remembers, so records are kept for exactly as long as they must be.
Produce any year on demand
When an auditor or the tax office asks, a period's complete file is a single lookup, with the older, rarely-touched records held economically in the background but still retrievable at once.
Recurring close and filing, on schedule
Financial cycles repeat, the monthly and quarterly close and the annual filings, and each carries a deadline. Abscode lets you schedule the recurring close and filing checklists so they raise on time and are tracked to completion. The calendar runs itself, with the record to prove each period was closed.
Built for statutory retention
Abscode watches statutory retention so records are kept for exactly as long as they must be, then disposed of on schedule. Retention is set per document type to your own policy, so the archive stays ready for a statutory audit or a tax notice without anyone tracking the clock by hand.
Every statutory document, filed against its period
You retrieve by what a document is about, the period and the type, not by remembering which folder someone saved it in.
Documents filed under each period
Balance sheets and financial statements, GST and tax filings, and statutory and secretarial documents, each filed against its period, with retention set to your policy.
Index fields you actually search on
Each document carries the fields you search and report on, such as financial year, quarter or month and document type, so any period's file surfaces in seconds.
The default flow works out of the box, then adapts to you
Set the period structure, the documents each period holds, retention and who has access, all from the default flow and without code. The same model runs every finance process, so nothing here is a one-off.
An archive you can produce from, not just store in
The things that make a statutory archive trustworthy, built into the process rather than left to whoever closed the books.
Records, not folders
Everything about a statutory period lives in one record, retrieved by what a document is about, not by which folder someone saved it in.
The system does the data entry
Abscode reads each document, extracts the fields that matter and verifies them against the document type. No manual typing, no misfiled paper.
Real approval workflows
Maker-checker, review and sign-off are built in, and every action is written to a complete audit trail you can hand to an auditor.
Pay for usage, not per user
Give your whole team access. You pay for what you use, storage, activity and AI, not for a seat count that punishes you for growing.
Proven where it counts
Abscode DMS is built on a document platform proven at massive scale, billions of records and millions of pages in production.
More finance processes, and how it all fits
The statutory archive also connects to industry workflows in accounting and CA firms and manufacturing, running on the same records, AI extraction and approval model.
Finance document management
Vendor, KYC and customer documents, and a statutory financial archive, verified and filed against the right record.
See the finance hub →Vendor document management
Every vendor's contracts, KYC and tax documents in one record, with renewals flagged before they lapse and a payment is held up.
Know more →KYC document management
Collect, verify and mask customer and borrower KYC and loan files, so each file is complete and ready for inspection.
Know more →Customer document management
Customer records, agreements and correspondence in one place, retrieved by who the document is about, not by which folder someone chose.
Know more →How configuration works
See how the default flow adapts to your policy: control levels, stages, approvers and access groups.
See how it works →