HR document management software that keeps one verified record per employee.
Your people generate documents from the day they apply to the day they leave: offers, contracts, identity and bank proofs, policies, appraisals, letters and exit papers. Abscode turns all of it into a clean, verified record for every employee, filed automatically, with approvals and a complete audit trail built in.
Shared drives were never built for HR
Shared folders and inboxes were never built for HR. Onboarding files sit half-finished because the person collecting them got busy or moved on. Policy documents drift into three versions and nobody can say which one is current. Sensitive IDs sit unmasked in a folder anyone in the team can open.
The bill comes due at the worst moment. When a PF inspection, an ISO audit, an exit dispute or a POSH complaint lands, HR spends days hunting for a document that should have taken seconds, and sometimes discovers the consent was never signed or the ID never verified. It is slow, and it is a real risk.
Ready processes for every stage of the employee record
Each process runs on the same model: guided capture, maker-checker approval where you need it, and an audit trail on every action. Learn it once and every process works the same way.
Employee onboarding and records
Collect, read, verify and file every joining document, and activate the employee only once the file is complete.
Know more →POSH complaint tracker
Log, investigate and close complaints confidentially and within statutory timelines, visible only to the committee you assign.
Know more →HR policy management
Publish versioned policies with approval and controlled distribution, so everyone works from the current one.
Know more →Employee exit and full and final
Run clearance, no-dues and relieving as one closed, auditable record, from resignation to the final settlement letter.
Know more →A verified record for every employee
Abscode replaces the folder tree with a record per employee. Their offer, contract, ID and bank proofs, certificates, policies, appraisals and letters all live under that record.
Records, not folders
Everything about an employee lives in one record. You retrieve by what a document is about, the person, the case, the letter, not by remembering which folder someone saved it in.
The system does the data entry
Abscode reads each document, extracts the fields that matter and verifies them against the document type, so an incomplete or wrong file is caught at capture, not at audit. No manual typing, no misfiled paper.
Real approval workflows
Maker-checker, review and sign-off are built in, and every action is written to a complete audit trail you can hand to an auditor.
Pay for usage, not per user
Give your whole team access. You pay for what you use, storage, activity and AI, not for a seat count that punishes you for growing.
One engine under every HR process
Abscode DMS is built on a document platform proven at massive scale, billions of records and millions of pages in production. Each process leads with a concrete default flow, then adapts to your policy: control levels, stages, approvers and access groups. See how configuration works →
Frequently asked
Document management for the rest of your teams
The same records, AI extraction and approval workflows, shaped to how each department works.
IT document management
Incident and change tracking, asset and policy documentation, evidence kept in order for every review and audit.
See IT use cases →Finance document management
Vendor, KYC and customer documents, and a statutory financial archive, collected, verified and filed against the right record.
See finance use cases →Compliance document management
Document control, an internal audit and CAPA tracker, and controlled documents with versioning and sign-off.
See compliance use cases →Corporate and legal
Board packs, resolutions, statutory registers and contracts, held securely with confidentiality levels and a full audit trail.
See corporate and legal use cases →