HR policy management software that keeps every policy current, approved and provable.
Leave, code of conduct, POSH, travel, IT usage: HR owns a shelf of policies that must be current, approved and actually read. Abscode keeps every policy versioned and controlled, so employees always see the current one and you can show who approved it and when.
Policies drift, and nobody can say which one was in force
A revised leave policy goes out by email, the old one still sits in the shared folder, and three months later half the company is quoting the wrong version. When a dispute or an audit arrives, HR cannot always say which policy was in force, who approved it, or whether the employee ever acknowledged it.
Managing this in folders and inboxes means no version control, no approval trail and no reliable record of distribution, exactly the three things you need when a policy is challenged.
A controlled lifecycle for every policy
Each policy is a controlled document with a simple, enforced lifecycle. Everyone follows the same four stages, and every step is written to the audit trail.
HR prepares the version
HR drafts the new version of the policy inside its record, so the working copy and the live copy are never confused.
The HR head or legal signs off
The approver reviews and signs off, with remarks recorded on the trail, so there is a clear record of who approved it and when.
The new version goes live
On publish the new version goes live and the previous one is superseded automatically, so an outdated policy cannot stay in circulation.
Employees see the current one
Employees see the current version by access, while the full history is retained for audit, so distribution is controlled and provable.
Check policies against your standard
Abscode can analyse a policy against your standard template or a clause checklist and flag where it departs from the required structure. That is useful when policies are drafted by different people but all have to follow one format before they are approved.
Every policy as a controlled record
Each policy lives in one record with the index fields that make it findable and the history that makes it defensible.
Index fields on every policy
Policy ID, title, category, version, effective date and review date, so any policy is retrieved by what it is, not by which folder someone saved it in.
Complete change history
Every version, approval and effective date is retained on the record, so you can show exactly which policy was in force at any point in time.
Reviews raised on schedule
Abscode raises a review workflow as a policy review date approaches, so the review everyone means to do is the one that actually gets done.
Annual review that recurs
Schedule the annual policy review to recur so the whole handbook is revisited on time. Finding an out-of-date policy during an audit simply stops happening.
The default flow adapts, without code
Start with the controlled lifecycle above, then set who approves, the review cycle and who can see each policy, from the default flow, without code.
Set control, stages, approvers and access
Confidential policies can be limited to specific groups while general policies are open to all staff. Adjust the control level, the stages, the approvers and the review cycle to match how your organisation actually works. See how configuration works →
Version control, approval and a trail you can defend
The three things folders and inboxes cannot give you are the three things Abscode is built around.
Records, not folders
Everything about a policy lives in one record, its versions, approvals and effective dates included. You retrieve by what a document is about, not by remembering which folder someone saved it in.
The system does the data entry
Abscode reads each document, extracts the fields that matter and verifies them against the document type, and can check a policy against your standard structure. No manual typing, no misfiled paper.
Real approval workflows
Maker-checker, review and sign-off are built in, with a complete audit trail on every action, so who approved which version, and when, is never in doubt.
Pay for usage, not per user
Give your whole team access to the current handbook. You pay for what you use, not for a seat count that punishes you for growing.
Built for audit and document control
Versioned policies, recorded approvals and controlled distribution give you the document-control discipline that standards like ISO 9001 expect, and the evidence an auditor asks for. See how the same model runs a formal control set in ISO document control → Abscode DMS is built on a document platform proven at massive scale, billions of records and millions of pages in production.
Explore the rest of HR document management
The same records, AI extraction and approval workflows run every stage of the employee record.
HR document management
One verified record per employee, from the day they apply to the day they leave.
Back to HR overview →Employee onboarding and records
Collect, read, verify and file every joining document, and activate only once the file is complete.
Know more →POSH complaint tracker
Log, investigate and close complaints confidentially, visible only to the committee you assign.
Know more →Employee exit and full and final
Run clearance, no-dues and relieving as one closed, auditable record through to the final settlement.
Know more →ISO document control
The same versioning and sign-off, shaped for a formal quality document set and its audits.
See ISO document control →How configuration works
See how the default flow adapts to your control levels, stages, approvers and access groups.
Learn more →Policy management also runs across industries. See it in context for manufacturing and healthcare.